Mar 113 min read

Wix Bookings vs. Calendly: Which Scheduling Tool is Right for You?

Introduction

Choosing the right scheduling tool can streamline your business and improve customer experience. In this post, we’ll compare Wix Bookings and Calendly, so you can decide which one better fits your business needs. Whether you manage meetings or offer paid services, this guide will help you make an informed choice.

Ease of Use & Setup

Wix Bookings integrates directly into your Wix website, offering a seamless setup if you’re already a Wix user.
Calendly is a stand-alone platform that works across multiple tools (like Google Calendar and Zoom) and doesn’t require Wix to function.

CTA: If you’re already using a Wix website, Wix Bookings will integrate smoothly. If not, Calendly’s flexibility may be a better option.

Booking & Scheduling Features

Wix Bookings: Ideal for 1-on-1 sessions, group classes, and recurring events. It includes time zone detection and staff-specific calendars.
Calendly: Designed for more complex scheduling, including round-robin meetings, multi-staff events, and automated reminders.

CTA: Wix Bookings works best for service providers needing simple scheduling with payment options. Calendly is better suited for teams managing complex meeting schedules.

Payment Integration

Wix Bookings: Collect payments directly through your site using Wix Payments, PayPal, or Stripe. It also supports discounts, packages, and memberships.
Calendly: Payments are collected per meeting through PayPal or Stripe, without advanced membership support.

CTA: If you offer packages or memberships, Wix Bookings provides a better solution. For straightforward payment per session, Calendly works well.

Customization & Branding

Wix Bookings: Fully customizable to match your website’s design and brand.
Calendly: Limited customization unless embedded into a website. White-labeling (removing Calendly branding) is available only on higher plans.

CTA: For businesses needing a consistent, branded experience, Wix Bookings is the better option. Calendly offers branding but may look disconnected from your site without embedding.

Integrations & Third-Party Tools

Wix Bookings: Works mainly within the Wix ecosystem, with limited external integrations (e.g., Zoom, Google Calendar).
Calendly: Offers extensive integrations with tools like Microsoft Teams, Salesforce, HubSpot, and Zoom.

CTA: Choose Wix Bookings if your tools are within the Wix platform. Go with Calendly if you need more extensive third-party integrations.

Mobile Experience

Wix Bookings: Includes a mobile app that allows you to manage bookings on the go and communicate with clients.
Calendly: Optimized for mobile browsers but lacks a dedicated app for managing bookings.

CTA: Wix Bookings is ideal if you need to manage bookings via a mobile app. Calendly works well if mobile web access is enough for your needs.

Pricing Comparison

Wix Bookings: Requires a Wix premium plan, starting at $23/month.
Calendly: Offers a free version with limited features. Paid plans start at $8/month with more advanced features.

CTA: For businesses already using Wix, the added cost may be worth it for seamless integration. Calendly’s free and affordable plans make it a great option for those seeking a low-cost solution.

Final Recommendation

Both Wix Bookings and Calendly are excellent scheduling tools, but your choice depends on your business needs:

Choose Wix Bookings if you need:
- Seamless integration with your Wix website
- Payment processing, memberships, or packages
- A fully branded booking experience
Choose Calendly if you need:
- Flexible scheduling with multiple team members
- Integrations with non-Wix platforms
- A low-cost or free scheduling solution